Board Minutes

In Attendance: Steve Gatt , Richard and Rubyjean Gould, Mahesh and Margaret Gupta, Steve Kremers, Dave Moomy, Melissa Seifferlin, Stan and Carol Tickton, and Jim and Peggy Totin

2. Treasurer’s Report: There is $5204.53 in the treasury. At this time, there is $390 in license plate reservations.

Thanks to Treasurer Dave Moomy for changing the bank account to Wachovia, which offers no bank charges to non-profit organizations.

3. Daffodil Festival: April 1, 2006. Mary Margaret Kuivinen has the parade permit, and we are ready to march in the parade on Saturday.

• Ask Cindy Zimmerman to send a flyer to all members of the Alumni Association throughout Virginia to get the required 350 reservations.

• Look for “Friends of Michigan” through ads in the local papers, possibly even leaving them at sports bars to make reservations for license plates.

5. Survey: We are going to put a survey together to find out what the members of the association want to do. The survey will go out through the listserv and along with the annual meeting announcement.

6. Annual Meeting: June 25 was selected as the date for the Annual Meeting. The following locations were discussed: Air and Space Museum in Hampton, VA; Chrysler Museum in Norfolk; Nauticus in Norfolk. Mahesh Gupta will check on Nauticus; Jim will check on the Chrysler Museum, and Dick Gould will check on the Air and Space Museum. We will have a silent auction featuring a football signed by Head Football Coach Lloyd Carr, and a basketball signed by Head Basketball Coach Tommy Amaker.

7. Election of Officers: Steve Gatt and Steve Kremers are the nomination committee for the new slate of officers. If you are interested in serving on the board, please notify Steve Gatt at sgatt1@cox.net or kremers@cox.net Officers include President, Vice President, Secretary, and Treasurer. There are also staff positions available: Membership, Publicity, eTrueBlue editor, MAC administrator, webmaster, scholarship chair, program chair, and student recruiters.

8. If you are interested in attending the Alumni Association’s “Officer School” in Ann Arbor, it should be on again next spring. Please let Jim Totin know, and he will get the details for you.

9. Norfolk Tides Games: We are tentatively scheduled two Tides games: Columbus Clippers on May 13 and Toledo Mud Hens on August 12.

10. Football Parties: We are attempting to cover all Michigan football games with parties on the Peninsula and Southside. RJ’s on Denbigh and Jefferson Ave. in Newport News will have all the games on TV. Charlie Stanton hosts all the games at RJ’s. Make sure that you check the website www.umclubs.com/tidewater for times and dates.

• Southside, we are hosting the football games at the homes of alumni association members. (My original schedule is currently missing.) We shall straighten out this situation.

The meeting was adjourned at 3:15 pm. The group enjoyed a barbecue dinner of hamburgers and hot dogs, brownies, sodas, cole slaw, fruit, and chips.

August 20, 2005 Board Minutes

In attendance: Jim Totin, Peggy Totin, Dick Gould, Rubyjean Gould, Steve Gatt, Dave Moomy, Mary Ann Hubbell

Dave recently opened an account at a new bank to avoid the exorbitant fees that were being charged by our previous bank. He will close the old account as soon as the membership check from the University has cleared.

Audit/Bylaws:
Plans are to conduct a financial audit at the first football game. Need to check the bylaws for how often an audit should be conducted and to associate an audit on a schedule rather than a change of office.

Club Leaders’ Seminar:
Jim attended the Club Leaders’ Seminar in Ann Arbor and gave a summary of the event. He learned that all clubs are having trouble getting new people involved in club activities and leadership positions. Two recommendations are that new members be given club information as soon as possible and that the club website be kept current. One club had experienced some financial problems and it was recommended that all clubs conduct regular financial audits.

Baseball Game:
Baseball game on July 29, 2005: Five people attended this event. Discussion ensued about looking into obtaining the use of box seats or the picnic area in the future to improve attendance.

Operation Hunt Wolverine by Zip Code:
Jim discussed using the MAC list as a way to increase membership involvement. The person hosting that week’s football game is to contact people in their zip code (as identified on the MAC list) and invite them to the game. Rubyjean is going to search the MAC list and send the football party hosts the list of people with zip codes in their area to call and invite.

License Plates:
Jim has contacted the State of Virginia DMV to determine how to go about the creation of a University of Michigan license plate. The club needs to have 350 applications along with a $10 fee by December 30, 2005 to turn over to legislators to submit to the Virginia legislature. If the deadline cannot be met then the club will have to wait for the next legislative session. Jim is going to contact the Richmond and Washington, DC clubs to alert them to the process. It was decided that the Tidewater club would collect the applications and fees for all three clubs. The application is to be posted on the club website.

Annual meeting/Winter Luncheon:
It was decided to hold the Holiday luncheon and annual meeting at the same time since the attendance at the Williamsburg event is higher than any other event.

October 2, 2004 Board Minutes

Present: Jim Totin, Peggy Totin, Dave Moomy, Rubyjean Gould, Dick Gould, and Mary Ann Hubbell

Scholarship Fund:	$1540.00
Available Funds:	$2433.45
Total Cash on Hand:	$3973.45

The Board agreed to find out the name of the Scholarship fund coordinator at UM to move the funds to a scholarship fund management program offered by the university.

Bank of America has started charging monthly fees. Dave researched and found out that Wachovia bank has a free checking account for non-profit organizations. Jim Totin will file the Employee Identification paperwork and tax exempt forms.

Marc and Connie will organize this event. Contact Connie to determine if there will be any UM Alumni gathering after the symphony. The University offers one free mailing per year to the Tidewater Alumni Club. The Board decided to use the free mailing for the annual meeting. Rubyjean will create the flyer for the Holiday luncheon and Symphony. The flyer will be folded and prepared for mailing at the October 30, 2004 football party.

There is no audit requirement in the bylaws at this time. A bylaws change to be discussed at the next Executive Board meeting would require an audit with each change of officers. Don Hornstein volunteered to conduct an audit this year.

The web site has been updated. There will be no Southside host for the Minnesota game on October 9, 2004.

All agreed that the Tidewater Club would like to have more member involvement. Suggestions offered by Jim include:

The next Executive Board meeting will be held at the Totin’s on October 30, 2004.

August 22, 2004 Board Minutes

Jim Totin called the meeting to order at 2:30, aboard the boat, “Joint Venture,” owned by Dick and Rubyjean Gould.

Present: Jim Totin, Peggy Totin, Claudia Clark, Dave Moomy, Rubyjean Gould, Dick Gould, Carole Tickton, and Stan Tickton.

Dave Moomy reported that we now had enough scholarship money to send to Ann Arbor. We are currently looking for a bank that will give a better rate for non-profit organizations.

Mary Ann Hubbell was not present, but the minutes were posted on the web site, and approved by the board.

The board agreed to select a three-person group to do an audit. It was decided that a by-laws change was necessary to require an audit. A by-laws chair was suggested (Don Hornstein).

The football parties update featured a new strategy to attract participants: two parties: one on the peninsula at RJ’s, hosted by Charlie Stanton, and one on the south side hosted at homes by members.

The Listserv was discussed—Rubyjean Gould will be using the technology to keep members up to date via email on all functions.

The next meeting will be held on October 2, 2004 at Mitty’s in Newport News prior to the UM-Indiana game.

June 13, 2004 Board Minutes

Attendees: Jim Totin, Peggy Totin, Richard Gould, Rubyjean Gould, Dave Moomy, Claudia Clark, and Mary Ann Hubbell

Treasurer’s Report: Report from Mary Ann Hubbell. Books turned over to new treasurer, Dave Moomy.

Scholarship Fund:	$1474.00
Available Funds:	$1226.26
Total Cash on Hand:	$2700.26

Donations were made at the Board meeting to meet the UM mandated requirement of $1500 for the University to manage the Scholarship funds. It was pointed out that the local club cannot perform any fundraising except for the Scholarship fund. Claudia agreed to function as the Scholarship Chairperson. Mary Ann agreed to sit as a committee member.

Baseball Game: June 25, 2004. People will meet at the Third Base ticket office at 6:30 PM to buy tickets as a group.

Symphony: Marc and Connie Jacobson will host a Night at the Symphony with JoAnn Falleta as their special guest. Date to be determined.

Football Party Schedule: Members signed up to host football games on the Southside. The Goulds are going to research holding Football parties on the peninsula. The hosting schedule will be sent to the True-Blue and posted at the club Web site. A request will be made for club members to contact the host and RSVP if attending the football party.

Board members discussed a mission and goals to aim for over the next two years in office. Activities were discussed that should enable club information to reach more people. It was agreed that a strong effort should be made to reach out to younger alumni in the area. Mention will be made at the Web site and in event information that families are welcome. Jim has talked with Alumni Office personnel in Ann Arbor and obtained suggestions to reach local club members. MAC list and understand the full potential of the MAC list. The use of a Listserv was discussed. Rubyjean is going to research to see if this tool would be useful to reach and serve local club members. The use of Recruiting cards was discussed as a form of Outreach to UM fans in the community. Dave Moomy offered to create a sample card that Board members can then handout as a new member recruitment tool. The use of the media to reach members was discussed. Dave Moomy sent information to the Virginian Pilot when he was club President. Rubyjean offered to contact WHRO to find out if they might be used as a recruitment tool. Rubyjean stated that the Web site now run though UM has limitations. She would like to purchase a domain name and set up a site with improved capabilities. This site will have a link from the current site that is transparent to the user. Board members approved.

The club will continue to participate in College nights. Claudia will chair Virginia Beach. Mary Ann will chair Hampton. Rubyjean will contact the Williamsburg/James City County schools to see if they offer a college night.

Dave Moomy stated that the club has not participated in community charity events in awhile. Board members supported charity participation by club members. A Charitable Support chairperson was created and Dave Moomy agreed to chair this position

The by-laws require all committee chairpersons to submit a budget by June 30th to the club president. The budgets will be voted on at the next Board meeting.

An Interim Board Meeting will be held July 7th at Harbor Park. Jim has access to a skybox. All Board members who can attend are asked to bring another UM fan/alumni to the game.