For a fast find of the Article of Association or Bylaw sections, use the links below:
Articles of Association: Name, Purposes, Membership, Directors, Officers, Meetings, Bylaws, and Amendment
By-laws: Duties, Terms, Quorum, Committees, Annual Meeting, Club Funds, Rules, Board Meetings, and Amendment
Article One - NAME
The name of this organization is The University of Michigan Club of Tidewater
(hereafter known as the CLUB).
Article Two - PURPOSES
The CLUB is formed to promote the following goals, independently of and/or
through cooperation with the University of Michigan and the Alumni Association
of the University of Michigan:
a) Foster a spirit of loyalty and fraternity among the graduates, former students, and friends of The University of Michigan.
b) Effect united action in promoting the general welfare of the University as an educational institution.
c) Create closer fellowship among the alumni, friends, and the students of The University of Michigan.
d) Liaison between prospective University of Michigan students in secondary schools in the area and The University of Michigan.
e) Award scholarships to prospective University of Michigan students in the CLUB S area.
f) Sponsor educational programs for area University of Michigan alumni.g) Support charitable activities in the CLUB'S area.
A. Classes of Members:
Regular club members are those alumni, students, and friends of The University
of Michigan and who wish to participate in and further the activities
of CLUB and who are members of the Alumni Association of the University
of Michigan.
B. Termination of Membership:
The Board may censure, suspend or expel any member for good cause after
a fair hearing by an affirmative vote of two-thirds of the Board. Grounds
for censure, suspension or expulsion include dishonest conduct, financial
irresponsibility, unfit behavior or any action that is considered by the
Board to be a detriment to the CLUB. TOP
Article Four - DIRECTORS
The CLUB shall be governed by the Officers and five (5) Directors. New
Directors and Officers shall be nominated by the then existing Directors
and Officers (collectively the Board ) two weeks prior to the Annual Meeting
and affirmed by a vote of the members by ballot distributed and returned
just prior to or at the Annual Meeting. All votes of the members shall
be given due consideration and deference by the Board in its election
of Directors, which shall occur as soon as practicable following the Annual
Meeting.
Directors shall be elected for a term of two years. For the first election following adoption of these Articles, three (3) Directors shall be elected to a three-year term, so that their terms may be staggered. Directors may be reelected for subsequent terms with a limit of six consecutive years of service following which they must take a mandatory sabbatical year off. After this seventh year, they may be reelected as a Director or Officer.
If a Director or Officer should resign before his or her term ends, the President, with concurrence of a two-thirds vote of the Board, may replace that Director or Officer until the next election, at which time a replacement will be elected by the membership for the remainder of the unexpired term. TOP
There shall be selected by the Board and affirmed in the same manner as Directors by the dues-paying membership by ballot at the Annual Meeting, a President, Vice President, Chairs of Programming, Membership, and Scholarship (where chair positions may be held by one or two persons), a Secretary and a Treasurer whose duties and terms of office are specified in the accompanying By-Laws (collectively, Officers ). By a two-thirds majority vote, the Board may create up to two (2) additional officer positions in addition to those listed herein.
Officers may be reelected for subsequent terms with a limit of six consecutive years of service following which they must take a mandatory sabbatical year off. After this seventh year, they may be reelected as a Director or Officer.
An Annual Meeting of the Board shall be held in May of each year for the election of Directors and Officers; all members shall be invited to the Annual Meeting (and guests are welcomed). There shall be at least one other meeting of the Board each year. Additional meetings of the Board may be called when felt necessary by the President or a majority of the Board. Notice of such meeting may be provided by e-mail, or with mailed notice, provided such notice is given at least seven days prior to said meeting. TOP
Article Seven - BYLAWS
Such By-Laws may be adopted as from time to time as shall be deemed advisable
for the governance of the CLUB by a majority of the Board.
Article Eight - AMENDMENT
These Articles of Association may be amended by a two-thirds majority vote
of the members in good standing voting at the Annual Meeting of the CLUB
or at other such time as a vote is called for by two-thirds of the Board.
TOP
Section 1 - DUTIES OF DIRECTORS AND OFFICERS
President: It shall be the duty of the President to call regular and special meetings of the Directors and Officers (referred to collectively as the Board ) of CLUB, to supervise and coordinate the activities of the CLUB and to see that the annual meeting is held as called for by the Articles of Association. If the President is to be absent from a Board meeting, the Vice President shall preside at that meeting. The President may, with a majority vote of the Board, appoint standing or temporary committees for the CLUB, as well as chairpersons for these committees.
Vice President: It shall be the duty of the Vice President to preside over Board meetings when the President is unavailable and to monitor and update the materials necessary to maintain the CLUB'S status. TOP
Programming Chair(s): The Programming Chair(s) shall be responsible for planning, arranging and coordinating programs for the fiscal year (1 June to 31 May) following election to office. In carrying out these responsibilities, he/she/they will be assisted by a committee of Board members and other CLUB members. He/she/they shall be responsible for seeing that a regular newsletter is sent to CLUB members, which shall include information on programs and other matters of interest to CLUB members. The Chair(s) of Programming are required to attend all CLUB events or secure designates to attend in their place.
Membership Chair(s): The Membership Chair(s) shall be responsible for seeing that the roll of all dues-paying members of CLUB is maintained. With the help of other members, he/she/they may produce a yearly directory of CLUB members, recruit members, distribute membership renewal forms and otherwise promote membership in CLUB. TOP
Scholarship Chair(s): The Scholarship Chair(s) shall chair the Scholarship Committee and oversee its functions, including recruiting of students for the University of Michigan, attending college nights at local high schools, and selecting candidates to receive awards from the CLUB S Scholarship Fund.
Secretary: It shall be the duty of the Secretary to give notice to the Board of its meetings, to keep a records of the proceedings of all Board meetings of the CLUB, tally votes from the Board and general membership, and provide, maintain and circulate current copies of CLUB'S articles of association and bylaws.
Treasurer: It shall be the duty of the Treasurer to receive all funds paid to the CLUB and to disburse money on orders properly authorized. It shall also be his or her responsibility to see that any substantial balances are appropriately invested. He or she shall also present a Treasurer s Report at the Annual Meeting and produce financial statements for the CLUB on an as required basis. TOP
Directors: The primary responsibility of CLUB Directors is to assist the Officers in the administration of the CLUB. Directors should serve as liaisons between the CLUB leadership and the membership and community at large. Directorship requires attendance at Board meetings or a substantial contribution to the work of CLUB. Specific duties and expectations include:
(1) Regular attendance at Board meetings;
(2) Regular attendance at CLUB events;
(3) Service on a least on standing or special committee; and(4) Providing assistance to Officers in formation and execution of CLUB policy.
Directors should stand ready to assist in the leadership of CLUB as needed.
Section 2 - TERMS OF OFFICE FOR OFFICERS
The President, Vice President, and Committee Chairs may be elected for a two year term and reelected for two additional terms, for a total of six years of consecutive service in any single office. TOP
A quorum for the Board shall consist of a minimum five (5) Directors and/or Officers. Actions by the Board must be by five (5) Board members voting in the affirmative or by a majority of those Board members present, whichever is greater. Voting by Internet or telephone is permitted; Board members may give their written proxy to another Board member.
CLUB has four Standing Committees: (a) the Nominating Committee; (b) the Membership Committee; (c) the Programming Committee; and (d) the Scholarship Committee. It is suggested strongly that all Directors not otherwise active be assigned to one of these committees. It is further suggested that other Non-Board members be assigned to these committees in such numbers as the scope of the jobs at hand indicate. The President, with the majority vote of the Board, may add standing or temporary committees as needed.
The Chair(s) for each committee then existing shall be responsible for submitting a budget in writing to the Treasurer by 30 June of each year, said budget to be reviewed and rejected, accepted or accepted with modifications by the Board in September. TOP
A. The Nominating Committee
The Nominating Committee shall consist of the Vice President (who shall serve as Chair), one other Board member (selected by the President) and the immediate Past President. It shall be its duty, in consultation with the President, to present names to be voted on by the Board as vacancies on the Board occur during the year and to prepare a slate of nominees to serve as Directors and Officers for election prior to the Annual Meeting. Absent good cause, the Board shall elect those Directors and Officers receiving the majority of the ballots cast by in person at the Annual Meeting shall be sufficient to elect to each position.
B. The Scholarship Committee
The duties of this Committee shall include but not be limited to the following:
(1) The interviewing of all candidates in the CLUB S area for scholarships or any other financial aid. Subsequent to such interview, recommendations shall be sent to the Financial Aid Office in Ann Arbor;
(2) Selection of candidates to receive awards from the CLUB S Scholarship Fund and presentation of those candidates to the Board; and
(3) The dissemination of information regarding The University of Michigan to prospective students, e.g., college nights, meetings or area students, etc. TOP
The Director(s) in charge is encouraged to appoint assistants. Further, with majority approval of the Board, the Vice President for Financial Aid; Admissions and University Information may co-chair this Committee with another Board member.
C. Programming Committee
The Programming Committee shall meet from time to time to plan events for the CLUB. The Programming Committee shall ensure that all members are notified of events and encouraged to attend. This committee s members are encouraged to attend events; at least one representative of the committee shall be present at all CLUB events.
Section 5 - ANNUAL MEETING OF MEMBERS
The Annual Meeting of Board and members shall be held at such an hour or place in May each year as the Board or President may designate, proper notices being sent to all members at least ten days before the meeting. Any member in good standing may attend. Such notice shall accompany the notice of the election of Directors and Officers. TOP
The fiscal year for CLUB shall be 1 June to 31 May. CLUB funds consist of an allocation of membership dues provided by the Alumni Association based on members residing in the CLUB S geographical area. CLUB funds shall not be utilized for the purchase of alcoholic beverages.
Roberts Rules of Order, or any other set of Rules of Order duly adopted by a two-thirds majority of the Board of the Club, shall govern parliamentary procedure in the meetings of the Club.
Section 8 - MEETINGS OF THE BOARD
CLUB members are encouraged and welcome to attend Board meetings, but they will have no voting rights at such meetings and they may be excluded upon an affirmative vote by two-thirds of the Board members. Special meetings must be called by the Secretary upon the written application of Board member representing at least 10% of the smallest quorum required for a vote upon any matter at the Annual Meeting. TOP
Section 9 - AMENDMENT OF BYLAWS
A simple majority vote by the Board shall be sufficient to amend these By-Laws. TOP